 
{"id":75809,"date":"2019-01-30T00:00:00","date_gmt":"2019-01-30T00:00:00","guid":{"rendered":"https:\/\/ics-cool-energy.local\/2019\/01\/30\/hvac-contingency-planing\/"},"modified":"2024-09-30T11:03:24","modified_gmt":"2024-09-30T11:03:24","slug":"hvac-contingency-planing","status":"publish","type":"post","link":"https:\/\/www.icscoolenergy.com\/ie\/news\/latest\/hvac-contingency-planing\/","title":{"rendered":"HVAC Contingency Planning: Minimising your risk of downtime"},"content":{"rendered":"<p>Contingency Planning: If heating, cooling(HVAC) or hot water(DHW) to your facilities are disrupted, have you got a back-up plan?<\/p>\n<p>What would be the operational, logistical, financial and legal financial or legal impact, if you weren\u2019t prepared?<\/p>\n<p>Having an HVAC and DHW contingency plan in place will ensure you can carry on business as normal, whether you\u2019re a manufacturer producing hundreds of thousands of products an hour \u2013 reliant on process cooling plant or a care home providing much needed care \u2013 HVAC or process temperature control equipment is critical to your operation, occupants, customers, reputation and profits.<\/p>\n<p>Contingency planning can help protect your operation from HVAC downtime. Follow these steps:<\/p>\n<h4>1. Estimate the true costs of unplanned downtime \u2013 don\u2019t just review the cost of repairing equipment.<\/h4>\n<p>If your equipment is un-repairable or a part is not available immediately, you could run into days, weeks or even months of downtime. The severity of the cost will depend on your day to day business, so you need to understand this.<\/p>\n<h4>2. Research likely causes of disruption to your HVAC systems<\/h4>\n<p>Identifying potential causes to HVAC system failure such as extreme weather, power outage, vandalism, accidental damage or equipment failure and ranking them on probability will help you to further understand the level of risk to your business and provide you with scenarios to be prepared for.<\/p>\n<h4>3. Undertake a critical equipment audit and create an asset list<\/h4>\n<p>Understanding which equipment on site is business critical as well as the areas of your facility where HVAC or DHW cannot be compromised will ensure you have a focus when power or equipment fails you.<\/p>\n<p>You\u2019ll also need to address any current performance problems with your equipment and create an asset list so you have a reference point that your team can access when they need to fix or find a replacement. The list should include all manufacturers\u2019 details and product serial numbers. You can enlist the help of equipment and service specialists who will be experts in this type of audit.<\/p>\n<h4>4. Survey your site to understand any logistical considerations<\/h4>\n<p>Your facilities may be in a listed building or have very limited access or restrictions, it\u2019s important that your equipment partners and maintenance team are aware of any logistical issues which may complicate or delay any maintenance work or equipment replacement.<\/p>\n<h4>5. Create a plan for stand-by equipment<\/h4>\n<p>Now you know which equipment you can\u2019t afford to be without when disruption hits, you need to know how you will go about avoiding downtime. You can do this is in a couple of ways, which may depend on how much time you can or can\u2019t afford to lose when disaster strikes.<\/p>\n<p>Firstly, you can purchase stand-by equipment, and have it sat on site, ready to be used immediately. This would mean that you would need to ensure it is well maintained, compliant and checked regularly.<\/p>\n<p>Secondly, you can work with your specialist equipment provider to hire the exact equipment you need at a moments notice. A good temperature control equipment provider will have undertaken a survey of your site, keep an inventory of the critical equipment you need, ensure they keep stock of that equipment, deliver, install and commission it for you within agreed timescales.<\/p>\n<p>Thirdly, you could keep hired equipment on your site and have your system adapted so it is ready to accept stand-by equipment at the drop of a hat \u2013 ensuring you have no downtime whatsoever.<\/p>\n<p>Hiring as opposed to purchasing the equipment would save you from any additional maintenance on top of your primary equipment.<\/p>\n<h4>6. Prepare your site<\/h4>\n<p>Preparing connection points for power, water and ducts in advance, determining whether the current electrical provisions are adequate for any additional or new equipment such as a chiller or boiler and arranging for any site access permits will save you vital hours or days and ensure a speedy response when disaster strikes.<\/p>\n<h4>7. Assign responsibilities and an action plan<\/h4>\n<p>Ensure your team understand who is responsible for rolling out all aspects of your contingency plan and they have named contacts and details available of all suppliers involved in any breakdown or equipment replacement emergencies.<\/p>\n<h4>8. Review your contingency plan regularly<\/h4>\n<p>As your site or business changes, your contingency plan needs to be considered too. You can also conduct timed drills to identify areas for improvement and check that every party involved can fulfill their part to your brief. This may help improve your partnerships and identify any training gaps within your team.<\/p>\n<h4>9. Follow a regular chiller maintenance plan<\/h4>\n<p>As soon as you install and commission equipment on your site, you should be following a <a href=\"https:\/\/www.icscoolenergy.com\/ie\/service\/plans\/\">preventative maintenance plan<\/a> which as well as covering the maintenance of your equipment, should also include system water analysis and any necessary treatment. With often hard water running through HVAC equipment, it\u2019s essential that the whole system is well maintained, not just the equipment itself.<\/p>\n<h4>10. Keep an inventory of all parts needed for your equipment<\/h4>\n<p>If you carry out your own HVAC maintenance, you need to know where you can get spares from and the typical turnaround. If the parts are critical, it is worth keeping spares on site, so you can replace immediately.<\/p>\n<p>Want to learn more about HVAC? Read our blog about <a href=\"https:\/\/www.icscoolenergy.com\/ie\/what-is-hvac\/\">what is HVAC<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contingency Planning: If heating, cooling(HVAC) or hot water(DHW) to your facilities are disrupted, have you got a back-up plan? What would be the operational, logistical, financial and legal financial or legal impact, if you weren\u2019t prepared? Having an HVAC and DHW contingency plan in place will ensure you can carry on business as normal, whether &#8230; <a title=\"HVAC Contingency Planning: Minimising your risk of downtime\" class=\"read-more\" href=\"https:\/\/www.icscoolenergy.com\/ie\/news\/latest\/hvac-contingency-planing\/\" aria-label=\"More on HVAC Contingency Planning: Minimising your risk of downtime\">Read more<\/a><\/p>\n","protected":false},"author":8,"featured_media":75810,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","editor_plus_copied_stylings":"{}","footnotes":""},"categories":[1],"tags":[68,146],"class_list":["post-75809","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-latest","tag-chiller-maintenance","tag-contingency-planning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.5 (Yoast SEO v26.9) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>HVAC Contingency Planning: Minimising your risk of downtime | Ireland<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.icscoolenergy.com\/ie\/news\/latest\/hvac-contingency-planing\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"HVAC Contingency Planning: Minimising your risk of downtime\" \/>\n<meta property=\"og:description\" content=\"Contingency Planning: If heating, cooling(HVAC) or hot water(DHW) to your facilities are disrupted, have you got a back-up plan? 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